Job Description

We have an opening for an Executive Assistant supporting the California Team within the Office of Government and External Affairs (OGEA). OGEA develops and maintains relationships with Federal State regional and local government stakeholders as well as nongovernment organizations involved in issues of interest to the Laboratory communityincluding leading all Laboratory communications with the U.S. Congress and the California State Legislature.

In this role you will provide a full range of advanced diverse and complex executive assistant services in a fastpaced environment. You will serve as a pointofcontact and trusted partner for senior leadership and interface with seniorlevel internal and external personnel to exchange gather and disseminate information.

This position offers a hybrid schedule blending in-person and virtual presence. You will have the flexibility to work from home one or more days per week.

You will:

• Represent senior managers in daily interactions across the office Laboratory leadership sponsor offices in the Federal Government the U.S. Congress the State of California local agencies and external partners; collaborate with executive assistant counterparts across OGEA and the Directors Office.
• Independently set priorities when committing the managers time anticipating needs and organizing and coordinating complex highlevel and often confidential calendars.
• Clarify compile coordinate communicate and disseminate information on behalf of senior management; compile proof format edit and finalize sensitive or privileged documents correspondence and reports; and manage confidential files in accordance with Laboratory guidelines.
• Plan and coordinate internal and external meetings and events; develop agendas identify and coordinate with attendees.
• Serve as an integral member of the team supporting a broad and evolving portfolio of activities. Responsibilities will adapt in response to emerging team priorities requiring initiative and flexibility as new needs and opportunities arise.
• Arrange complex domestic travel; adjust itineraries as priorities evolve; prepare expense reports and related documentation.
• Conduct research gather information and coordinate input on a variety of business operational and administrative topics.
• Participate in and/or lead administrative projects working closely with Executive Assistants and administrative staff across OGEA and the Laboratory.
• Perform other duties as assigned.

Qualifications :

• An active Department of Energy (DOE) Qlevel clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
• Advanced experience providing executive assistant support to senior management/executives and representing them with diverse internal and external contacts.
• Advanced experience identifying and implementing technology solutions to automate administrative processes using a variety of software tools and databases; expert use of MS Office applications including developing complex reports and presentations.
• Advanced experience coordinating and leading administrative projects with strong analytical problemsolving and decisionmaking skills.
• Advanced organizational skills with high accuracy attention to detail reliability and followthrough.
• Ability to prioritize multiple complex tasks in an environment of rapidly changing priorities short deadlines and frequent interruptions.
• Advanced communication skills to effectively interact with and represent senior management to all levels of internal and external stakeholders.
• Demonstrated selfmotivation flexibility discretion and mature judgment in handling sensitive and/or classified information.
• Demonstrated effectiveness in team environments supporting collaboration and shared organizational goals.

Qualifications We Desire

• Broad and indepth knowledge of Laboratory business operations and program/discipline organizations; familiarity with external organizations at the local State and national levels.
• Broad and indepth knowledge of Federal and State government organizations and agencies as well as the U.S. Congress.
• Familiarity with Laboratory policies and procedures.

Pay Range

$94560 - $115728 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible  Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

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  We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.

  Reasonable Accommodation

  Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process please use our online form to submit a request. 

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  The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants employees and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

  Remote Work :

  No

  Employment Type :

  Full-time

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Job Tags

Minimum wage, Full time, For contractors, Local area, Remote work, Work from home, Relocation package, Flexible hours, 1 day per week

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